Run petrol and CNG stations with ERP discipline
Fuel retail lives or dies on wetstock accuracy, shift accountability and cash control. When meter readings, tank dips, credit sales and expenses live in separate notebooks, variances appear late—and day closing becomes an argument instead of a process.
Petrol pump management software in ATOZ ERP gives station operators a dedicated Pump Station module for stations, fuel/CNG products, tanks, pumps, nozzles, sales, shifts, reconciliation and day closing, connected to the wider ATOZ ERP platform.
What is ATOZ Pump Station?
Pump Station is an industry module for petrol stations, CNG stations, multi-station operators and fuel retailers who need operational control over fuel sales, inventory in tanks, shift handover and cash position—without claiming hardware telemetry they do not have.
Key features
Station management
Maintain pump station masters with status and configuration, including optional warehouse relationships so station operations can align with ERP warehouse context where you use it.
Fuel & CNG products and pricing
- Fuel product setup with petrol/diesel-style and CNG classification
- Units of measure and product association to tanks and nozzles
- Price maintenance for selling rates used on sales transactions
Tanks & wetstock
Tank masters track capacity and stock movement through a tank ledger (opening/closing quantities, receipts, adjustments). Physical dips are compared with book stock so variance can be reviewed. Tank stock for FUEL/CNG is managed in the Pump Station wetstock model rather than generic retail FIFO inventory for those fuel classes.
Pumps, nozzles & meters
- Pump and nozzle masters mapped to tanks and fuels
- Opening and closing meter readings
- Dispensed quantity derived from meter movement
- Meter variance visibility during shift reconciliation
Fuel sales
Record quantity-based fuel sales with rate/amount, including cash, card, bank and credit sales. Credit sales can link to customers for receivables follow-up through Inventory AR pathways. Sales history supports operational review.
Shift management
Open a shift with opening cash, meter readings and tank context. During the shift, capture sales, collections and expenses. Finalize with cash, meter and tank reconciliation so variances are visible before the shift is closed.
Cash, collections & expenses
| Type | Methods |
|---|---|
| Sale | CASH, CARD, BANK, CREDIT |
| Collection | CASH, CARD, BANK |
| Expense | CASH, CARD, BANK, OTHER |
Sales create the commercial transaction; collections settle customer receivables; physical cash is reconciled against expected cash from the shift. OTHER applies to expenses only.
Reconciliation & day closing
- Expected vs actual cash and cash variance
- Meter variance and tank variance (book vs physical dip)
- Non-sale dispense tracking where used
- Fuel receiving into tanks
- Day closing with daily sales, expenses, payment mix, stock and shift status controls
- Day lock behaviour to protect closed periods
Dashboard & reports
Operational dashboards and reports cover daily/period sales, receiving, expenses, tank ledger, shifts, variances and related KPIs. Where cost data exists, the dashboard may show estimated COGS/gross profit—useful for management direction, not as a full statutory profit statement.
How it works
- Configure stations, fuel/CNG products, tanks, pumps, nozzles and prices.
- Open a shift with opening meters, dips and cash.
- Record sales, collections, expenses and receiving during the shift.
- Reconcile meters, tanks and cash; review variances.
- Close the shift, then complete day closing when the trading day is done.
- Use dashboards and reports for management review across stations.
Business benefits
- Stronger wetstock control through tank ledger and dip comparison
- Clearer shift accountability for meters and cash
- Structured payment mix visibility (cash, card, bank, credit)
- Faster day closing with fewer spreadsheet consolidations
- Better exception handling when variances appear
- ERP integration for credit receivables and purchasing/receiving links
Who is it for?
- Independent petrol pump owners
- CNG station operators
- Multi-station fuel retailers
- Businesses that need shift-based cash and meter discipline
- Operators who also run inventory, cashbook or finance operations in ATOZ ERP
Integration with ATOZ ERP
Pump Station sits inside the modular ATOZ stack:
- Inventory — AR/AP bridge for credit sales and receiving
- Cashbook and Finance — broader cash and accounting modules
- FinOps — collections operations on open receivables
- Wholesale — where fuel wholesale/distribution workflows apply at group level
See the ERP Cloud overview and module directory for the full platform.
Reporting & management visibility
Owners and supervisors can monitor sales quantity and value, payment mix, expenses, tank stock, variances, shift status and day-closing progress. That visibility is built for fuel retail operations—not generic retail POS alone.
Why ATOZ ERP?
ATOZ ERP positions itself as one solution for all business processes. Pump Station extends that promise to petrol and CNG operations so station control and enterprise modules share the same company, users and licensing model.
Frequently asked questions
What is a petrol pump ERP?
A petrol pump ERP such as ATOZ Pump Station digitises station masters, fuel and CNG products, tanks, pumps, nozzles, sales, shift opening/closing, cash and meter reconciliation, and day closing—inside the same ATOZ ERP platform used for inventory and finance.
How does fuel station stock reconciliation work?
Operators record opening and closing meter readings and tank dips during shifts. The system compares expected dispensed quantity, book tank stock and physical dips to highlight meter and tank variances for review and approval workflows.
Does ATOZ Pump Station support CNG as well as petrol?
Yes. Fuel products can be classified for petrol/diesel-style fuels and CNG. Station operations cover product pricing, sales and tank/pump setup for the station configuration you run.
Which payment methods are supported for fuel sales?
Sales support CASH, CARD, BANK and CREDIT. Customer collections support CASH, CARD and BANK. Expenses support CASH, CARD, BANK and OTHER. OTHER is for expenses only—not sales or collections.
Is IoT or automatic tank gauging included?
No. Current Pump Station operations rely on operator-entered meter readings and physical tank dips. Hardware telemetry, ATG sensors and dispenser integrations are not part of the marketed module scope.
Can managers see daily fuel KPIs?
Yes. Dashboards and reports cover sales, receiving, expenses, tank ledger, shifts, variances and related operational KPIs. Gross profit figures are estimated from available cost inputs and should not be treated as a full statutory P&L.
How does Pump Station connect to the rest of ATOZ ERP?
Stations can link to warehouses where configured. Credit sales and fuel receiving bridge into Inventory AR/AP pathways. Sibling modules such as Cashbook, Finance and FinOps support broader cash and receivables operations.
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